Operations - Office Management Intern - Casablanca
Infomineo, Morocco

About us

Infomineo is a fast-growing business services provider, supporting global clients across a range of services: Business Research, Business Translation, Graphic Design, and Data Anayltics.

Our clients include leading Consultancies, Fortune 500 companies, Governments, and NGOs. With 250+ employees spread across different offices in the EMEA region (Casablanca, Cairo, Dubai, Barcelona), Infomineo is also expanding to the Americas in our new office in Mexico City.

About this Role

Are you intellectually curious and solution oriented? Do you get your satisfaction out of making people’s life easier around you? Do you know how to multitask and coordinate with multiple stakeholders internally and externally?

The Office Management intern’s primary role is to make the office an enjoyable environment for Infomineo employees. This involves internal coordination, interactions with external providers, some admin work and support based on the employees requests and needs.

What you will do :

• Assist the office manager on administrative tasks ;
• Coordinate with the Finance team on purchasing tasks : Purchasing orders creation, providers creation.
• Contact the providers to claim invoices.
• Coordinate with the IT team on IT set up for office meetings, provide IT tools to external guests if needed (labor doctor).
• Coordinate with the labor doctor for the monthly appointment and for the onboarding check up for new joiners.
• Onboarding for new joiners, explaining the entry and exit process, presenting the common areas and the process of using them.
• Coordinate with the office team and the office lead on the kitchen / office needs.
• Contact providers to order kitchen / office needs.
• Coordinate with the marketing team on the needs from the providers.(book an external courier service, contact a provider for marketing kits).
• Coordinate with the office assistant on postal courier, legalization of documents needed for HR - IT - Finance, translation.
• Help the office assistant on entering the petty cash receipts and invoices in the petty cash sheet.
• Help on employees requests related to office supplies or office set up.
• Coordinate with the building maintenance department for any issue related to the office.
• Coordinate with the driver for airport transfers.
• Coordinate with the employees on mobility or on mission for the good settlement in the company apartment / hotels / Airbnb.

Requirements

Who you are?

Background amp; linguistic skills:

• Preferably, you are someone with 6 months - 1 year of work experience
• You hold a Bac +3/4
• You are a creative self-starter, you appreciate working in an entrepreneurial environment
• You enjoy collaborating with people and working in teams
• Full proficiency in English, French and Arabic

Benefits

What we offer

• A competitive compensation package and benefits
• A great working environment
• Team events

What is it like to work at Infomineo?

If you've spoken with someone who works at Infomineo, you've probably heard that our people are our most valuable asset. Our diversity, both in terms of professional experience and culture, is the company’s greatest strength. By being a part of Infomineo, you'll have the opportunity to work alongside a young, friendly, smart, and international team that value intellectual vitality and creativity. You will grow your expertise across different regions and functions. As a member of the team, you'll be encouraged to contribute by applying your skills while playing an instrumental role in the company’s development and growth.

Equal opportunity employer

Infomineo is an equal opportunity employer, we prohibit any sort of discrimination (based on color, race, sex, sexual orientation, religion, national origin or any other attributes) in all aspects of employment (recruiting, hiring, wages and salary, promotions, benefits, trainings and job termination).

If you believe you match our requirements and values, we would be happy to hear from you. Visit our website to know more about us, our services and company culture.

Job Rewards and Benefits